About NYC DOT

Employee Updates

NYC DOT Staff Resources

Requesting Office Hours

First Deputy Commissioner Margaret Forgione, Joe Jarrin, Madeleine McDonnell, and Janice Stroughter are holding virtual office hours to speak directly with employees who would like to raise concerns, ask questions, or offer recommendations to the Executive team.

For more information and to sign up please send an email to employee_suggestions@dot.nyc.gov.

NYC DOT Coronavirus Guidance banner

NYC DOT Coronavirus Guidance

NYC DOT is currently responding to a novel (new) coronavirus, also referred to as COVID-19. This page is available for NYC DOT staff to obtain the latest information and updates on the Coronavirus 2019 (COVID-19). Please note that the situation is fluid and policies may evolve.

Return to Office: September 13, 2021

As per the Mayor’s mandate, Monday, September 13 marks the return to the office full time for all City employees. Going forward staff are no longer allowed to telework unless they have a reasonable accommodation.

The Return to Office FAQ (pdf updated 9/30/21) has been updated based on guidance received. Please be sure to the read the FAQ carefully and completely.

Updates to Return to Office FAQ (9/30/21):

  • Question 7: Revised language to make clear which situations allow for teleworking
  • Questions 10 and 11: Reinforced language on requesting Reasonable Accommodations (RAs) and interim approval
  • Question 13: Reinforced language on requesting Reasonable Accommodations (RAs) and interim approval
  • Question 20: Added language stating booster shots are eligible for excused leave but will not earn comp time
  • Question 23: Updated to include link to e-form for submission of weekly COVID-19 test results
  • Question 29: Added language that Divisions may tell staff where to test if they are testing on City time
  • Questions 48 and 50: Revised section to make clear protocols for COVID-19 related situations including teleworking with COVID-19 symptoms

Vaccination Proof

Per the City’s COVID-Safe Requirement, effective September 13, 2021, City employees and Covered Employees must either:

  • provide one-time verification that they are fully vaccinated; OR
  • provide a weekly record of a negative COVID-19 PCR test as evidence that they are in compliance with the mandate.

Staff were previously able to submit their negative test results to HR via email but that is no longer the case. Staff who choose the testing option must now submit the negative result of their weekly test via e-form which can be found in the link and QR code below.

https://nycdotweeklytest.nyc.gov/

QR Code for NYC DOT Weekly Test Result E-Form

 

 

 

Staff who choose to submit proof of vaccination to HR may do so at: vaxproof@dot.nyc.gov.

Only PCR tests processed by medical professionals qualify for the City’s COVID-Safe Requirement. Both rapid and non-rapid PCR tests can be used. At-home tests will not be accepted at this time.

Please do not submit pending results. Employees who have been tested, but whose test results are pending should come to work as long as they meet the criteria of the health screening and provided that the test result is submitted to HR as soon as it becomes available. They may be asked to provide proof of test collection while they await the result.

The City of New York offers free COVID-19 testing in convenient locations across the five boroughs and will continue to do so, but employees may opt to go to their trusted medical professionals as well. The list of PCR testing locations can be found at http://www.nyc.gov/covidtest. If employees or contractors would prefer to receive a test specifically at a City-sponsored site, that list can be found at: https://www.nychealthandhospitals.org/test-and-trace/testing.

Face Coverings

Additionally, masks must be worn indoors at all times regardless of vaccination status unless eating or drinking.

Masks must be worn at all times by all vehicle occupants while inside a shared NYC DOT or City vehicle regardless of vaccination status. Vehicle windows must be lowered at least three inches. Vehicle operators must ensure that air conditioning and ventilation systems are set to draw outside air as opposed to recirculating the air within the cabin.

If you have any questions please reach out to COVID-19Inquiry@dot.nyc.gov.

Return to Office Resources

NYC DOT Health Screening Form

Complete the DOT Health Screening Form (dotcovidscreening.info) online before arriving at the building (must be completed every day)

COVID-19 Vaccine FAQ for NYC DOT Employees

  • All NYC DOT employees are eligible for the vaccine. 
  • New Yorkers 12 years and older are eligible for the vaccine. 

Vaccine Resources:

Vaccine Champion Program

The New York City Department of Health and Mental Hygiene’s Immunization Justice Workgroup (IJW) is launching a new initiative called the Vaccine Champion Program.

The Vaccine Champion program is dedicated to giving people the information they need to make an informed decision about COVID-19 vaccines. Champions will receive resources and learn how to share information about vaccines with their communities. The program is entirely voluntary and all City workers are welcome to participate. Learn more on Sharepoint.

COVID-19 Vaccine Locations 

All New Yorkers can now get their COVID-19 vaccine without an appointment at select sites across the city. To find a walk-up vaccination site near you, visit on.nyc.gov/walkupvax.

You may also visit any of the public sites. Find a complete list of those locations at vaccinefinder.nyc.gov or call 877-VAX4NYC (877-829-4692).

Time and Leave Policy for COVID-19 Vaccine

Please note that the City has implemented a Time and Leave Policy to ensure getting a COVID vaccine is as easy as possible:

  • The policy provides up to two hours of excused leave during work hours for travel (to and from) and administration of the vaccine.
  • Upon successfully completing the vaccines, the employee is eligible for three hours of comp time.

COVID-19 Vaccine Community Conversations

The New York City Department of Health and Mental Hygiene invites you to a virtual Community Conversation about the COVID-19 vaccine.

Learn what vaccines are, their side effects, who is currently eligible to be vaccinated, and where you can get a COVID-19 vaccine. There will be time for questions and answers to help you make an informed decision about vaccination for you and your family.

Register at nyc.gov/vaccinecommunityconversations, and check back often as events are added.

Vaccination Outreach Info: DOHMH Webinar

The City wants all New Yorkers to stay updated with the latest COVID-19 vaccine information. For information on vaccine distribution phases and eligibility, visit nyc.gov/vaccinedistribution.

Introduction to COVID-19 Vaccines with DOHMH First Deputy Commissioner and Chief Equity Officer, Dr. Torian Easterling: Watch the webinar on YouTube.

Remember, keep doing what we know works – before and after vaccination:

  • Stay home, especially when sick or if you've traveled or been exposed to COVID-19
  • Wash your hands
  • Wear a face covering whenever you're outside your house 
  • Remain six feet apart
  • Get tested

Next week, October 18-22, NYC DOT in coordination with NYC’s Vaccine Command Center is hosting two vaccination pop up clinics:

  • Wednesday, October 20 & Thursday, October 21 (9am to 5pm) – 55 Water (Bid Room)
  • Friday, October 22 (9am to 5pm) – 32-11 Harper Street, Queens

All NYC DOT employees who have not yet been vaccinated are eligible for NYC's $100 vaccine incentive.

Please be sure to bring your picture ID for vaccination and NYC DOT ID to enter the site. No appointment needed. Open to all staff, contractors, consultants, family, and friends 12 years of age or older.

Medical staff will also be on hand to answer any questions about the COVID-19 vaccines. Please also feel free to come down if you have any questions and would like to talk to an expert. No questions are too small!

COVID-19 Testing Recommendations

Help stop the spread of COVID-19. Testing is available and offered at locations throughout the city*. More information from DOH on getting tested in NYC.

Whether or not you are experiencing symptoms, you should get tested. Find a test site near your home or work location by visiting nyc.gov/covidtest or by texting COVID TEST to 855-48. You may be eligible to use sick leave in order to be tested, with appropriate documentation.

If you test positive, you should notify HR for next steps and for leave options that are available to you. If you test positive for COVID-19, you will receive a call from the Test & Trace Corps to make sure that you receive care, and can safely self-quarantine to prevent the spread. Be sure to answer any calls from NYC Test+Trace or (212) numbers to get free resources and support. You can learn more about how New York City is here to help you with FREE resources at testandtrace.nyc.

Your privacy is important and your medical information WILL NOT be shared with your agency.

Thank you for doing your part to keep NYC healthy and safe from COVID-19!

*Note: If you are covered by a City sponsored health plan other than the GHI/Empire CBP, the HIP HMO or MetroPlus plans, please contact your insurer to be certain that COVID testing will be covered if you do not have symptoms of COVID.

Leave Guidance

Please find the latest version of the DCAS COVID-19 Leave Guidance. 

CityTime Guidance

Effective immediately, ALL locations should discontinue use of the CityTime Data Collection Device (DCD) to record time punch and meal times. Please be reminded all employees who are setup in CityTime to use the DCD's are also setup to use the CityTime Webclock by default. Employees can record their time in, time out, meal in and meal out directly from the CityTime login screen by following the instructions below.

For specific CityTime inquiries contact the CityTime Helpdesk (updated 4/20/20):

  • Monday to Friday, 9am to 5pm:
    • (347) 668-3278
    • (347) 263-4319
  • Saturday, 10am to 12pm:
    • (646) 988-2195

CityTime Webclock via Internet

Due to the current COVID-19 Emergency situation, a temporary update has been made to allow employees with a working CityTime ID and password to enter Time In, Time Out, Meal Out and Meal In using the CityTime Webclock function from any computer or other device that is connected to the internet: webclock.nyc.gov. Only, the CityTime Webclock function is available via the internet.

Once the hours are recorded by the employee, an Approver or Timekeeper can submit the timesheet on the employees’ behalf, as they cannot access their timesheet using the internet.

Employees who are able to access CityTime via the intranet must continue to do so. If you have questions and/or concerns please contact Timekeeping at:

  • (347) 452-4957
  • (347) 834-7259
  • (646) 988-2195

Recording Overtime for Emergency Response Activities

Recording Emergency Response Work Activities for the 2019 Coronavirus (COVID-19)

Please review the step by step instructions below for recording emergency response activities for the 2019 Coronavirus (COVID-19) on the Overtime Request Form and in Labor Allocation.  ALL employees (except IFA Employees) who work on emergency response-related activities MUST use the appropriate related EMRJ Project and Task(s) (see below and page 2 of bulletin) on the Labor Allocation tab of the timesheet to allocate total hours worked for REGULAR TIME and/OVERTIME. IMPORTANT- Employees must use the Overtime Request form via the left Navigation Bar in CityTime in order to be compensated for the APPROVED Overtime associated with this work.

If there are questions and or concerns please contact CityTime at:

  • (212) 839-9778
  • (212) 839-9780
  • (212) 839-9783
  • (212) 839-9787

COVID-19 Related Verified Excused Absences

Supervisor or applicable personnel with CityTime access should enter the below in CityTime for COVID-19 related verified excused absences. If there are any questions and/or concerns please contact Timekeeping at (646) 988-2195 or (917) 887-9354.

  • Leave Type: Excused Absence – Reason: Special Excusal Comment: to record COVID-19 FFCRA and partially approve.
  • In instances where there is no access to CityTime, applicable staff must submit a manual timesheet with the leave indicated to the manual timekeeping inbox at manualtime@dot.nyc.gov
Information for Supervisors

A payroll audit indicates there are several completed per diem employees (hourly paid) timesheets, that have not accounted for the weekly PMS hours. These timesheets appears to have been submitted by supervisors, with reporting hours less than the weekly schedule, resulting in the employees being UNDERPAID. Please reach out to ALL supervisors and advised them of the following:

  • A timesheet must be completed for EACH week (there are 2) of every pay cycle.
  • Reported hours must cover the scheduled shift including any use of leave, including LWOP where applicable.
  • Total reported weekly hours must be equal to 35 or 40 hours, whichever is applicable, otherwise an employee will be UNDERPAID.
  • No, there is no mechanism in place to correct/alert/compensate for SUPERVISORY error, supervisors are required and expected to exercise due diligence in getting employees compensated correctly.

If there are questions and/or concerns please call (347) 452-4957 or (646) 988-2195.

Payroll Guidance

The Payroll & Timekeeping Operations General Customer Service lines are open (updated 12/18/20):

  • Monday to Friday, 9am to 5pm:
    • (347) 668-3278
    • (347) 578-5092
    • (347) 831-5560
    • (347) 263-1232

Paper check pick-up procedures (effective 4/17/20):

There is no check, pay stub distribution or pick up.

As a reminder under no circumstances is anyone to report to 55 Water Street for any Payroll & Timekeeping Operations services without contacting their Personnel Coordinator or Payroll & Timekeeping Operations at one of the following numbers:

  • (347) 668-3278
  • (347) 578-5092
  • (347) 831-5560
  • (347) 263-1232

Direct Deposit

Please note for all future payroll, employees must sign up for Direct Deposit via NYCAPS ESS. ESS can also be accessed via Sharepoint. If employees encounter any problems accessing ESS please call (212) 487-0500 for system access, or (646) 988-2195 or (347) 578-5092 for direct deposit processing.

There is currently no check or pay stub distribution or pick up at 55 Water Street. All checks generated will be mailed to verified addresses on file.

  • Employees must access ESS to download their pay stubs and indicate do "not print" until pick up options are one again available.
  • Employees can validate their mailing address via ESS or by calling Payroll & Timekeeping Operations at:
    • Tuesdays, between 8am and 12pm:
      • (347) 263-1232
      • (347) 452-4957
      • (347) 578-5092
    • All other week days:
      • (347) 688-3278
      • (347) 578-5092

Direct Deposit inquiries (updated 12/18/20):

NYCERS' Guidance

New York City Employees' Retirement System (NYCERS) (as of 4/12/2020):

Effective March 18, 2020, NYCERS’ Walk-In Center at 340 Jay Street is closed to all in-person services.

You may submit completed, notarized forms in the following ways:

NYCERS' Customer Service Hours

Call Center (347-643-3000) is open Monday through Friday, 8 am to 5 pm.

You may experience longer wait times on the phone. Please monitor NYCERS’ website for up-to-date information about how services may be impacted. We apologize for any inconvenience. Please take care of yourself. We hope to be back to full service soon!

Facility Cleaning Guidance

If there is a positive case reported, the agency’s Rapid Response Team (RRT) will take the necessary measures to contact appropriate staff, for immediate cleaning of the site, and subsequent contact tracing. Facilities will conduct cleaning of the affected areas if it has been less than four days since the employee was onsite.

General Guidance - Posters

Fleet Operators Guidance

What Should City Fleet Operators Do?

City fleet drivers should go about their daily lives, but take certain precautions:
  • Fleet drivers are encouraged to wipe down their vehicles at least once daily.
  • Standard cleaning & disinfection products are recommended (e.g. Clorox, Purell, Peroxide multi-purpose cleaner).
  • Car washing services are not necessary.
  • Pay special attention to disinfecting surfaces and objects that are touched often, such as door handles, arm rests, and seatbelts, as appropriate.

Effective immediately any vehicle(s) driven by an individual with a confirmed case of the COVID-19 virus MUST be taken out of service. This procedure shall also apply to any vehicle(s) where this same individual served as a passenger. The following protocols shall apply:

  • Identify vehicle(s) that were driven by an employee with a confirmed case of COVID-19.
  • Identify vehicle(s) where this same individual served as a passenger.
  • Take vehicle(s) out of service.
  • Contact Fleet Services with vehicle(s) location and Agency Vehicle Number. The vehicle will be taken out of service until it is professionally sanitized.
  • Fleet will contact an outside vendor to have it professionally sanitized on site.
  • Once Fleet confirms vehicle has been professionally sanitized we will contact the Division and it will be put back in service.

Other Resources